scope:

This version of the schedule covers the records (electronic and hard copy) generated, received and managed by Art on the Underground.

This schedule should not replicate any information listed in the TfL corporate Information and Records Disposal Schedule; the latter should be used in conjunction with this schedule.

The schedule should be reviewed annually to ensure its continuing applicability to the unit's records. Any changes made to the schedule should be referred to the Information and Records Management Team within Information Governance for approval.

Purpose

This information and records disposal schedule forms a sub-set of the corporate Information and Records Disposal Schedule for Transport for London (TfL). The schedules provide evidence of compliance with legislation such as the Data Protection Act 1998 and the Freedom of Information Act 2000, as well as adherence to TfL's Information and Records Management Policy and best practice in managing corporate information.

Records disposal schedules help TfL to:

Reduce multiple sets of identical records and data.

Remove obsolete or inaccurate information.

Improve business processes.

Meet legislative compliance standards in record keeping.

Create corporate rules for records disposal as part of new system implementation.