LUL - G2400
Cyber Security Risk Management
|Publication Date:||1 October 2018|
The schedule below covers records relating to TfL's health and safety functions.
For health and safety records relating to buildings see the Property and Assets records disposal schedule
For health and safety assessments and medical records relating to individual TfL employees see the Employment and Pensions records disposal schedule.
For health and safety policies see the Corporate Governance records disposal schedule.
The information and records disposal schedule which follows forms part of a set of corporate schedules for Transport for London (TfL). The schedules provide evidence of compliance with legislation such as the Data Protection Act 1998 and the Freedom of Information Act 2000, as well as adherence to TfL's Information and Records Management Policy and TfL's commitment to transparency
The schedules assist TfL to:
Reduce multiple sets of identical records and data
Remove obsolete or inaccurate information.
Improve business processes.
Meet legislative compliance requirements.
Create corporate rules for records disposal as part of new system implementation.
The schedules will be revised every two years or more frequently if required. They are generic documents covering records relating to the following functions:
Any disposal schedule is by its nature a work in progress; it may be incomplete due to time restraints or complete at the time of publication but require amendments, additions and deletions at a future date.
Note on records disposal
There are only two ways to dispose of records:
Destroy them at a given time or
Keep them permanently as part of TfL's historical record.
Records of permanent value should be transferred to the TfL Corporate Archives
Hard copy (paper) records and information on portable digital media which have to be kept for a period of time before destruction (e.g. longer than 1 year after closure) should be transferred to the TfL Records Stores.
Destruction of records in accordance with the provisions of this schedule will be suspended if it becomes apparent that there is any possibility of anticipated litigation or regulatory investigation.