scope:

• The schedule below covers generic records relating to contracts and procurement, including projects records.

• For legal documents and records relating specifically to new buildings, structures and improvements projects see the Property and Assets records disposal schedule.

• For records relating to contracts of employment see the Employment and Pensions records disposal schedule.

• For financial records relating to contracts and procurement, see the Finance records disposal schedule.

• For records of local projects where contracts are not a factor, refer to the relevant business unit-specific records disposal schedule.

The provisions of the schedule are to be applied to data in all formats (electronic or paper) and in all storage locations, whether active or inactive, other than to information stored on backup tapes or discs, which are subject to a different set of disposal rules based on disaster recovery requirements, and emails held in the Symantec Enterprise Archive Vault , which has a single retention policy applied to all content once ingested into the Vault. See the Information Management schedule for an explanation of the retention rules applied to backup tapes or discs and the 'email archive'.

Purpose

The information and records disposal schedule which follows forms part of a set of corporate schedules for Transport for London (TfL). The schedules provide evidence of compliance with legislation such as the Data Protection Act 1998 and the Freedom of Information Act 2000, as well as adherence to TfL's Information and Records Management Policy and TfL's commitment to transparency.

The schedules assist TfL to:

• Reduce multiple sets of identical records and data.

• Remove obsolete or inaccurate information.

• Improve business processes.

• Meet legislative compliance requirements.

• Create corporate rules for records disposal as part of new system implementation.