scope:

USE/RELATIONSHIP:

The Maintenance and Repair Parts Data Report is the Department of Defense (DoD) system for collecting actual maintenance event and repair part data as part of the Cost, Software, and Data Report (CSDR). The resulting data repository serves as the primary source for contract cost, software, and technical data for many DoD resource analysis efforts; including cost database development, applied cost estimating, cost research, program reviews, Analysis of Alternatives (AoA), and life cycle cost estimates. The Maintenance and Repair Parts Data Report provides context to cost data to derive accurate sustainment costs.

The Maintenance and Repair Parts Data Report is structured around formats that contain the content and relationships required for the electronic submissions. This Data Item Description summarizes the Maintenance and Repair Parts Data Report and provides instructions to complement the data requirements specified in the contract for CSDR reporting.

The Maintenance and Repair Parts Data Report will be used by DoD Component staff, including program managers, systems engineers, cost estimators, and financial management personnel to: (1) review and evaluate maintenance event and LRU and/or repair part cost and failure data, and (2) determine cost drivers and root cause of comparison differences, and (3) understand reasons for incurred cost and availability performance.

Maintenance and Repair Parts Data is related to other program acquisition requirements, including the Cost Data Summary Report (DI-FNCL-81565C), Functional Cost-Hour Report (DI-FNCL-81566C), Sustainment Functional Cost-Hour Report (DI-FNCL-81992), Cost and Hour Report (FlexFile) (DI-FNCL-82162), Technical Data Report DIMGMT- 82165) and "SRDR Development/Maintenance" (DI-MGMT-82035A).

Reporting is required throughout the complete life cycle to include interim contractor support during the production phase and during the Operating and Support (O&S) phase of the program. Contract reporting is required throughout the life of the contract. Software sustainment activities are captured using the separate SRDR, Software Maintenance and Data Dictionary DID (DI-MGMT-82035).

For background and detailed requirements related to Cost, Software, and Data Reporting (CSDR), refer to DoD 5000.04-M-1 (or latest version), "Cost and Software Data Reporting (CSDR) Manual" (or latest version).

The Maintenance and Repair Parts Data Report Data Item Description (DID) is structured around the four data groups.

Data Group A - Report Metadata: Provides metadata on the contract that allows the submitted data to be associated with other Data Groups and program data.

Data Group B - DD FORM 2794 Data Elements: Documents WBS Element Codes and Names, End Items, and Order/Lot tags as referenced by the DD FORM 2794.

Data Group C - Maintenance Event Data: Used to collect information related to each maintenance event such as the specific system being repaired, location where the repair activity occurred, reason for failure, day failure was identified and day repair activity was completed.

Data Group D - Repair Parts Data: Used to identify the repair parts associated with each maintenance event. This level information is similar to what is collected for organically supported programs and is needed to better understand reasons for incurred cost and availability performance.