scope:

PURPOSE

a. Manual. This Manual reissues DoD 5110.4-M (Reference (a)) in accordance with the authority in DoD Directives 5105.53 and 5110.4 (References (b) and (c)) to provide guidance for managing the correspondence of the Secretary of Defense (SecDef), Deputy Secretary of Defense (DepSecDef), and Executive Secretary (ExecSec) of the Department of Defense as well as OSD and DoD Component correspondence.

b. Volume. This Volume:

(1) Describes the administrative processes for OSD and DoD correspondence, to include providing procedures for preparing and submitting SecDef, DepSecDef, and ExecSec correspondence.

(2) Incorporates and cancels DoD Instruction 5330.2 (Reference (d)).

(3) Establishes the Director, Executive Services Directorate (ESD), Washington Headquarters Services (WHS), as the lead agent for processing, controlling, disseminating, and archiving official classified and unclassified correspondence addressed to and sent by the SecDef, DepSecDef and the ExecSec. Describes ESD administrative processes and identifies responsibilities.

(4) Provides general grammar, punctuation, and editing guidelines.

(5) Provides guidance on security classification in accordance with DoD 5200.1-R, DoD 5200.1-PH, National Archives and Records Administrative publication, and Executive Order 13526 (References (e) through (h), respectively).

APPLICABILITY. This Volume applies to OSD, the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the Department of Defense, the Defense Agencies, the DoD Field Activities, and all other organizational entities within the Department of Defense (hereafter referred to collectively as the "DoD Components").