NAVY - SECNAV M-5000.3
Documentary Material Task Manual
|Publication Date:||1 June 2016|
Applicability and Scope
a. This manual is authorized by reference (a). It supplements the policies and responsibilities from that instruction. It is also intended to complement existing DoD and DON regulations, directives, and instructions that address providing DM to entities outside the DON. It does not supersede or modify existing laws, DoD or DON regulations, directives, or instructions.
b. Nothing in this manual negates the Department's legal responsibility to take immediate steps to preserve DM in every medium, including paper and electronic, that may be responsive to reasonably anticipated litigation. It may be judicious in such situations for commands or U.S. Navy Echelon IIs and U.S. Marine Corps Marine Force Commands to initiate DM preservation prior to receiving a formal request. Commands should seek and implement guidance from an Office of the General Counsel attorney, command counsel, or staff judge advocate when faced with such a situation.
c. This manual does not apply to requests for records under the Freedom of Information Act (FOIA) (Title 5, United States Code (U.S.C.) §552), nor requests under the Privacy Act (5 U.S.C. §552a). Reference (b) sets forth DON processes to make information available to the public pursuant to FOIA requests. Reference (c) provides direction regarding record requests made under the provisions of the Privacy Act.
d. This manual complements, but does not alter or supplant policies concerning Congressional requests for information and litigation information response requirements established in references (d) through (g).
e. This manual is intended to provide guidance for the internal operation of the DON only. It is not intended to, and does not and may not, be relied upon to create any right or benefit, substantive or procedural, enforceable by law or equity against the United States, the DoD, or the DON.
f. In some situations, DMRs include more than one Federal agency. In such cases, the DON lead action office (See Part 2, 2) for the specific request should work with the action officer(s) from the other agency or agencies.