scope:

General

Maintenance record cards are provided for each item of equipment were the task/test asks you to Measure or Record. There are also cards provided to enter information on particular equipment (e.g. lever frames)

All record cards are of the same format (A4 landscape) and relate to the NR/SMS task/test named at the top of the sheet. They do not relate to any other maintenance system.

Details of all preventative or corrective maintenance test results shall be entered on the appropriate maintenance record card.

Copies of each card will be available from your SM(S) or they can be downloaded from Connect by clicking the 'Network Rail Standards' link on the Connect home page, then clicking 'search' and entering the standard number (10663) in the reference number box.

You shall enter your name and the company you work for on the card every time you enter details. If a measurement is taken using a meter or other test equipment, you must enter the identity and calibration details of the instrument(s).

If access to the asset is refused, you shall still fill in the record card and write the word 'refused' in the comments column.

Record cards shall be kept in the trackside apparatus case or equipment room information file, if one of these is not provided or if it is not practicable, they shall be kept adjacent to the equipment they relate to. In both cases, they shall be protected by a plastic wallet.

Point system cards that relate to multiple ends of points shall be stored in the location nearest the 'A' end of the points to which they apply.

When a card is full, transfer the information and last data entry to a new card. If the old card is no longer needed on site, you shall return it to your SM(S).

Record cards shall be reviewed and stored in accordance with local instructions.