scope:

The maintenance of complete and accurate contract files and related entitlement and accounting records is necessary to reduce the potential for Anti-Deficiency Act violations, minimizes the amount of unliquidated obligations and minimizes the number and dollar value of problem disbursements. Accounting and entitlement office contract files will include the information specified in the Federal Acquisition Regulation (FAR) 4.803(c). The use of accounting classification reference numbers (ACRNs) are described in theDefense Federal Acquisition Regulation Supplement (DFARS) 204.7101, 204.7103-1 and 204.7107 and DFARS Procedures Guidance Information (PGI) 204.7107. Disbursements will be authorized, classified, processed, and promptly posted and reported, as discussed in Volume 5, Chapter 11.

Purpose

This chapter prescribes overall policy for contract reconciliation and the requirements necessary to maintain complete, consistent and accurate data for contract files and related entitlement and accounting records. It defines the Department of Defense (DoD) Components' roles and responsibilities for efficiently identifying differences, conducting research, performing reconciliations, approving recommended adjustments, processing corrections timely, and maintaining appropriate supporting records.