scope:

This Network Rail standard and associated schedule specifies authorised retention periods for Network Rail's corporate records. It covers all records created, received and managed by Network Rail and the processes, tools and resources used to manage those records.

This standard applies to all Owners responsible for the management of records within or on behalf of Network Rail.

Purpose

This Network Rail standard is part of a suite of standards published to support the Document Management Policy and the Records Management Policy.

Implementation of a Corporate Records Retention Schedule will allow Network Rail to:

retain records for no longer than necessary

implement a consistent approach across Network Rail

promote the prompt and auditable disposal of records when they are no longer required

to be compliant with legislation and regulation relevant to the business of Network Rail including in relation to personal data the Data Protection Act and its principles - see Network Rail's Data Protection Policy

protect Network Rail's rights and interests and those of its employees, customers, suppliers and the general public affected by its operations.