scope:

Application

This standard applies to all operational property; this includes stations, carparks, non-station operational premises, and track areas when space is required for:

a) Assets, fixed or non-fixed plant, equipment, fixtures and fittings, conducting media (cables, cable management systems, pipe and duct work)

b) staff use- e.g. mess rooms, welfare facilities, interview areas

c) changes of use- e.g. disused areas being converted for storage or welfare

d) storage where any items are being stored for longer than 3 months in an area not designated as a storage area (a storage license will also be required from the Landlord).

Exemption

This standard does not apply to the following premises unless there is a requirement from an Applicant to circulate to stakeholders for information purposes:

a) Head office accommodation properties (i.e. LUL office premises not located within Operational Property)

b) Train maintenance depots.

c) Depot applications may however be circulated to the business for information purposes although approval for any allocation or installation will need to be sought from the Depot Manager or delegated authority.

d) existing LUL commercial units (unless like for like)

e) any premises, land or buildings in relation to which LUL has any legal or equitable interest adjoining or neighbouring Operational Property

f) Network Rail owned property (unless it concerns land abutting LUL land in which there are interfacing LUL Assets).

It shall not be necessary to make an application under this standard in respect of:

a) The 'like for like' substitution of an asset within Operational Property. A 'like for like' substitution of an asset is where the replacement asset is to be located in the same place as the original item, requires the same or less space and performs substantively the same function as the original asset

If space is required for LUL staff then TfL Facilities, relevant employing and local management must be consulted by the applicant.

Purpose

This standard defines the space allocation process which determines how space shall be allocated to parties requiring space on operational property.

The process provides the means for agreeing and recording an allocation of space and a forum for achieving solutions if there are competing requirements.

Note:

An allocation of space is a means of reserving space for a possible specific use. An agreement to allocate space does not carry any warranty or other representation that the space is fit for the intended use.